Check in everyone at the door. One live screen.
GuestAccess is the fast, offline-ready access platform for clubs, events and festivals. Approve crew, brief artists and check in every guest and wristband from one guestlist that updates live.
Trusted by event teams across the scene
Three modules. One login. Everyone in sync.
Guestlists, crew accreditation and artist advancing share the same event, so approving a crew request or moving a set time is instantly true at the door.
Guestlists & door check-in
Real-time guestlists with PIN-protected public check-in links, so door staff scan without an account.
- Offline scanning on any device
- Guest requests with approval
- Multi-day events and live counts
Crew accreditation & handouts
Companies fill their own forms. You approve, hand out meals and walkies, and track hours from one board.
- Accreditation forms per company
- Handout and time tracking
- Briefings that reach every crew
Artist advancing & timetables
Timetables, guest requests, briefings and riders, sent to each artist with a single link.
- Paste your line-up to build it
- Artist guestlists and riders
- Stage manager access
Your guestlist, built in seconds.
- Add a guest in one tap.
Type a name, pick a type, done. Or hit Import and drop in a whole Excel list, we map the columns for you.
- Filter by type, company or status.
Guests, VIP, crew and artists in one list. Everything is searchable and filterable at the door.
- Crew and artist requests flow in.
Approve a crew request or an artist guest and it lands on this list automatically, ready to check in.
- Share last minute names straight from WhatsApp.
Hit share in any app, pick GuestAccess, and the pasted names or the Excel file land on the event you choose.
Hand out meals, walkies and wristbands as they arrive.
- Everything on one screen.
When a crew member checks in, their breakfast, lunch, dinner, walkie and wristband are right there. Tap to hand out, log the walkie number.
- Same flow on the phone at the gate.
Desktop at the office, phone at the door. The check-in screen is identical, and works offline.
- Track every handout.
See requested versus given for meals, walkies and wristbands across the whole crew, live.
Plan the show, brief every artist.
- Paste your line-up, it parses.
Paste your timetable and GuestAccess auto-matches the artists across every stage. Adjust set times in seconds.
- One link per artist.
Each act gets their set time, guestlist and briefing on a single link. No more email threads.
- Riders and stage managers.
Collect technical and hospitality riders per act, and give each stage manager a PIN-protected link to their own stage, artists and timetable.
Send briefings your team actually opens.
Every artist and crew member gets a clean briefing page on one link. Set times, venue, entrance, parking, catering and riders, all in one place.
- One link, PIN-protected.
Opens in any phone browser, no account and no app. You choose what each person sees.
- Everything they need for the day.
Play times, venue and entrance, parking, catering, schedule and riders, kept up to date automatically.
- See who opened it.
Track sent, delivered and opened per artist and per crew, and resend in one tap.
- 2x CDJ-3000 + DJM-A9
- Booth monitor
- Towels and still water
Drop in every rider. They sort themselves.
Upload the technical and hospitality riders of a whole line-up at once. GuestAccess reads each document, puts it with the right act and turns it into a checklist instead of a folder full of PDFs.
- Bulk upload in one go.
Drag in every rider you have collected. They queue up and get scanned one after the other, no clicking through file by file.
- Matched to the right artist.
Each document is matched to the act on your line-up, even when the file is called 'rider final v3'. Anything uncertain is flagged so you confirm it yourself.
- A checklist, not a pile of PDFs.
Technical and hospitality requirements arrive as tickable items per act, so nothing stays buried on page nine.
- Stage managers see their own stage.
Every stage manager gets a PIN-protected link with only their artists, set times and rider checklist. No scrolling through the whole festival.
Internet down? Your crew keeps talking.
Event chat runs over the venue network. When the line to the outside world drops but the local Wi-Fi is still up, phones connect straight to each other and messages keep arriving.
- Switches over by itself.
Nothing to turn on. If the server is unreachable, devices on the same network keep the conversation going between themselves.
- One channel per event.
Door, stage, crew and production in the same chat, tied to the event instead of a WhatsApp group nobody cleans up.
- Nothing gets lost.
Messages stay on the device and sync back the moment the connection returns.
Works on the venue Wi-Fi · No account needed · Syncs when back online
- Gate 3
Artist bus is at the gate, no signal out here.
- Production
Seen. Sending a buggy over.
- Bar 2
Ice is running low, can someone bring two crates?
Scan at every gate. No app, no account.
Give any phone a PIN-protected scanner link and start scanning. Entrance, parking and catering, each with its own scanner, all working offline.
Entrance
Scan guest QR codes and crew wristbands at the door. Instant green for in, red for not on the list.
Parking
Scan parking passes at the gate so you know who is parked, without radios and paper lists.
Catering
Scan wristbands for meals. Every portion is counted once, so no double meals and no guessing.
PIN-protected · Works offline · Syncs when back online
Take it to the gate. Native apps for iOS and Android.
The full check-in and handout flow, built for the phone in your door staff's hand. Fast, offline-first, and available now on the App Store and Google Play.
Built with promoters, not for a boardroom.
We set up the whole weekender in an afternoon. Door staff just opened a link and started scanning, no training.
Crew accreditation used to be a spreadsheet nightmare. Companies fill their own forms now and we hand out meals and walkies at the gate.
Artists get their set time, guestlist and briefing in one link. Advancing a festival finally feels calm.
The modern, faster alternative.
Enterprise access tools are slow to set up and priced for enterprises. GuestAccess is built to be live before their sales call ends.
Live in minutes
New event in under 20 minutes, recurring ones in under 10. No onboarding project.
Works offline
Scan and check in at the door even when the venue wifi gives up. It syncs when it is back.
Everything reusable
Companies, artists and forms carry to the next edition. Build once, run every show.
Everything you need to know.
Does the guestlist app work offline at events?
Yes. GuestAccess is built for venues with unreliable internet. Door staff can check in guests fully offline, and every change syncs automatically the moment the connection is back. No app installation is required, it works in any mobile browser.
How do I give door staff access without sharing my full account?
Create a public check-in link protected by a 4-digit PIN. Door staff open it in any browser, enter the PIN, and can look up and check in guests only. They cannot add, edit or delete guests, and you can change the PIN anytime.
How do I track crew meals, wristbands and walkie-talkies?
Each crew member's handouts appear in their check-in screen: breakfast, lunch, dinner, walkie-talkie, wristband and parking. Staff tap to hand out and log the walkie number, and the handout tracker shows requested versus given across the whole crew in real time.
Is GuestAccess an alternative to in2event or Organized?
Yes. GuestAccess is a modern, more affordable alternative that covers guestlists, crew accreditation and artist advancing in one platform, with a reported 4x faster workflow and a free trial. No credit card required to start.
Can I connect my ticketing (Weeztix, CM, Paylogic)?
Yes. Connect your Weeztix, CM or Paylogic account and issue real tickets straight from GuestAccess, such as guest tickets and parking tickets. Your paid attendees and guestlist live in one place, ready to check in at the door.
How do I manage a multi-day festival guestlist?
Set up a multi-day event as day blocks that share one guestlist and crew. Collect artist and crew guest lists via forms, set limits, approve requests, and check everyone in across every day and stage from the same live list.
Can I use GuestAccess as an RSVP tool for events?
Yes. GuestAccess works as an RSVP and guest list tool for club nights, parties and festivals. Collect RSVPs and guest names through shareable forms, set limits per artist or promoter, approve requests, and check everyone in at the door, online or offline.
Run your next event on GuestAccess.
Start free today, or book a 15-minute walkthrough and we will set up your first event with you.