Free through Amsterdam Dance Event 2026
Guests · Crew · Artists · one door

Check-in has never beenthis easy.

Crew check-in screen showing breakfast, lunch, dinner, walkie and wristband allocations
GuestAccess check-in on a phone
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Trusted by event teams across the scene

GearboxOutlawJoyHistory of HardcoreSnowbassHemkadeTheCrave
The platform

Everyone works from the same event.

Guestlists, crew and artists in one place, behind one login. Change something and the door knows straight away.

LiveDoors 22:00
Synced just now
GuestAccess

Guestlists & door check-in

Live guestlists with PIN-protected check-in links. Door staff need no account.

GuestAccess

Your guestlist, built in seconds.

  • Add a guest in one tap.

    Type a name and pick a type. Or import a whole Excel list, we map the columns.

  • Filter by type, company or status.

    Guests, VIP, crew and artists in one searchable list at the door.

  • Crew and artist requests flow in.

    Approved crew requests and artist guests land on this list automatically.

  • Share last minute names straight from WhatsApp.

    Share names or an Excel file from any app straight to the event you pick.

guestaccess.nl/app · Guestlist
GuestAccess guestlist with Add Guest and Import buttons and guests with email, company and accreditation type
Check-in · Cato Reems · Crew
Crew check-in screen showing breakfast, lunch, dinner, walkie and wristband allocations
Check-in · Handouts

Hand out meals, walkies and wristbands as they arrive.

  • Everything on one screen.

    Breakfast, lunch, dinner, walkie and wristband show at check-in. Tap to hand out, log the walkie number.

  • Same flow on the phone at the gate.

    Desktop at the office, phone at the door. Same screen, works offline.

  • Track every handout.

    Requested versus given for meals, walkies and wristbands, live across the crew.

ArtistAccess

Plan the show, brief every artist.

  • Paste your line-up, it parses.

    Paste your timetable and the artists are matched across every stage.

  • One link per artist.

    Set time, guestlist and briefing on one link per act. No email threads.

  • Riders and stage managers.

    Collect riders per act and give each stage manager a PIN link to their own stage.

guestaccess.nl/app · Timetable
ArtistAccess timetable with multiple stages and set times for each act
ArtistAccess & CrewAccess

Send briefings your team actually opens.

One briefing link per person: set times, venue, parking, catering and riders.

  • One link, PIN-protected.

    Any phone browser, no account or app. You choose what each person sees.

  • In your event's own look.

    Your own background, colors and cover per event, with a live preview.

  • Everything they need for the day.

    Play times, venue, parking, catering and riders, always up to date.

  • See who opened it.

    See sent, delivered and opened per person, and resend in one tap.

Artist briefing in the event's own colors, with cover image, play times, schedule, venue details and contacts
Artist briefing
Crew briefing in the event's own colors, with event artwork, allocations, check-in location, briefing sections and QR code
Crew briefing
guestaccess.nl/app · Riders
Drop rider PDFs here
nova-kane-tech-rider.pdfNOVA KANE
hospitality_final_v3.pdfMIRA VOLT
rider2026.pdfNeeds review
Main Stage · Stage manager
  • 2x CDJ-3000 + DJM-A9
  • Booth monitor
  • Towels and still water
ArtistAccess · Riders

Drop in every rider. They sort themselves.

Upload every rider of the line-up at once. GuestAccess reads each one, matches it to the right act and turns it into a checklist.

  • Bulk upload in one go.

    Drag in every rider at once. They are scanned one after the other.

  • Matched to the right artist.

    Each document is matched to its act, even 'rider final v3'. Anything uncertain is flagged for you to confirm.

  • A checklist, not a pile of PDFs.

    Technical and hospitality requirements become tickable items per act.

  • Stage managers see their own stage.

    Each stage manager gets a PIN link with only their artists, set times and riders.

Share to GuestAccess

Last-minute guest list requests? No problem.

Six names land in the group chat ten minutes before doors. Share them to GuestAccess and they are on the list, ready to check in.

  • Straight out of WhatsApp.

    Any app with a share button: WhatsApp, Mail, Notes or an Excel file.

  • Plus-ones and emails are read for you.

    “Milan Hendriks +2” becomes one guest with two extra, counted before you import.

  • You pick the event and the guest type.

    Pick guest, VIP, crew or artist. The door sees them instantly.

  1. 1Shared from WhatsApp
  2. 2Picked GuestAccess
  3. 3Landed on the event
Stage management

Every stage on time, every rider sorted.

Put a stage timer beside the stage and give every stage manager their own link.

  • A timer the whole stage can read.

    Who is playing, a countdown to the end of the set, and who is next. Red in the last five minutes.

  • Riders become a checklist.

    Stage managers tick off rider items on their phone. Production sees it live.

  • Each link shows only what that person needs.

    Per stage manager: which stages, and the hospitality rider, technical rider or both.

  • Know who has arrived.

    Check-in and at-stage status per artist, flagged red when the next act is due and still not there.

Any screen or phone · No app or account needed · Updates live

Stage screen
Stage manager
Scanners

Scan at every gate. No app, no account.

Any phone becomes a PIN-protected scanner for entrance, parking or catering. Works offline.

Entrance

Guest QR codes and crew wristbands. Green is in, red is not on the list.

Parking

Scan passes at the gate. No radios, no paper lists.

Catering

Scan wristbands for meals. Every portion counted once, no double meals.

PIN-protected · Works offline · Syncs when back online

Now available

Take it to the gate. Native apps for iOS and Android.

The full check-in and handout flow, built for your door staff's phone. Fast, offline-first, on the App Store and Google Play.

Download onGoogle PlayDownload onApp Store
GuestAccess guestlist on a phone
Pasting a list of guest names into GuestAccess on a phone
GuestAccess crew check-in on a phone
GuestAccess check-in overview on a phone
Ticketing integrations

Send guest and parking tickets through Weeztix, CM, Paylogic and Celebratix.

Connect Weeztix, CM, Paylogic or Celebratix and send real tickets from GuestAccess: guest tickets on approval, parking passes for crew.

From the field

Built with promoters, not for a boardroom.

We set up the whole weekender in an afternoon. Door staff just opened a link and started scanning, no training.
SWSam WellerProduction lead · Skyfall Weekender
Crew accreditation used to be a spreadsheet nightmare. Companies fill their own forms now and we hand out meals and walkies at the gate.
MFMila FennerOps · Apex Stage Productions
Artists get their set time, guestlist and briefing in one link. Advancing a festival finally feels calm.
NCNadia CorrinBookings · Voltage
Why teams switch

The modern,faster alternative.

Enterprise access tools are slow to set up and priced for enterprises. GuestAccess is simple enough to skip onboarding, and live before their sales call ends.

From sign-up to doors open
Enterprise tools
Sales call
Demo
Onboarding project
GuestAccess
Live
in under 20 min
Their sales call ends here

Time and money

2×saved

Twice the time and money saved over any other competitor.

No onboarding

under20min

So simple nobody needs training. Recurring events: under 10 min.

Support

24/7

Help on show night, not just office hours.

Works offline

0bars needed

Keep scanning when the wifi drops. Syncs when it is back.

Pricing

Check-in doesn't need to be expensive.

Prices excl. VAT
GuestAccess

Guestlists & door check-in

Everything you need to run the door: build the list, hand staff a PIN-protected link, and check people in online or offline.

€20/ month
€240 billed annuallySave 50%
Full access during your trial
  • Check guests in at the door
  • Offline scanning on any device
  • QR code scanning
  • Multi-day events and live counts
  • No accounts needed for door staff
  • Guest request forms with approval
  • Team collaboration
  • CSV, Excel and Google Sheets sync
  • Confirmation emails
  • 24/7 human support
On request
ArtistAccess

Artist advancing & check-in

Timetables, guest & media requests, briefings and rider management, sent to each artist with a single link. Stage manager views & stage timer. (NEW: AI rider processing)

On request
CrewAccess

Crew advancing & check-in

Crew forms & requests, handout management, parking, catering and much more.

Try it today. Free trial, no credit card required.

Questions

Everything you need to know.

Does the guestlist app work offline at events?

Yes. GuestAccess is built for venues with unreliable internet. Door staff can check in guests fully offline, and every change syncs automatically the moment the connection is back. No app installation is required, it works in any mobile browser.

How do I give door staff access without sharing my full account?

Create a public check-in link protected by a 4-digit PIN. Door staff open it in any browser, enter the PIN, and can look up and check in guests only. They cannot add, edit or delete guests, and you can change the PIN anytime.

How do I track crew meals, wristbands and walkie-talkies?

Each crew member's handouts appear in their check-in screen: breakfast, lunch, dinner, walkie-talkie, wristband and parking. Staff tap to hand out and log the walkie number, and the handout tracker shows requested versus given across the whole crew in real time.

Is GuestAccess an alternative to in2event or Organized?

Yes. GuestAccess is a modern, more affordable alternative that covers guestlists, crew accreditation and artist advancing in one platform, with a reported 4x faster workflow and a free trial. No credit card required to start.

Can I connect my ticketing (Weeztix, CM, Paylogic, Celebratix)?

Yes. Connect your Weeztix, CM, Paylogic or Celebratix account and issue real tickets straight from GuestAccess, such as guest tickets and parking tickets. Your paid attendees and guestlist live in one place, ready to check in at the door.

How do I manage a multi-day festival guestlist?

Set up a multi-day event as day blocks that share one guestlist and crew. Collect artist and crew guest lists via forms, set limits, approve requests, and check everyone in across every day and stage from the same live list.

Can I use GuestAccess as an RSVP tool for events?

Yes. GuestAccess works as an RSVP and guest list tool for club nights, parties and festivals. Collect RSVPs and guest names through shareable forms, set limits per artist or promoter, approve requests, and check everyone in at the door, online or offline.

Ready when you are

Run your next event on GuestAccess.

Start free, or book a 15-minute call and we set up your first event with you.

Request a demo
No credit card · Full access · Cancel anytime