Door check-in without an app
How to give door staff fast guest check-in with no app download and no shared account, using a PIN-protected link that works in any phone browser, online or offline.
Making door staff download an app and create an account is the fastest way to slow a door down. Phones run out of space, logins get forgotten, and the line backs up. The fix is a browser-based, PIN-protected check-in link: nothing to install, nothing to log into, and access limited to just checking guests in.
Step by step
- 1
Build your guest list online
Add guests by hand or import them from CSV or Excel. This is the list door staff will check people in against.
- 2
Generate a public check-in link
Create a public check-in link for the event and protect it with a 4-digit PIN. The link opens a check-in-only view, no dashboard, no settings.
- 3
Send the link and PIN to door staff
Share the link however you already talk to your team: WhatsApp, SMS, email. There is nothing to install and no account to create.
- 4
Staff open it in any phone browser
Door staff tap the link, enter the PIN, and get an instant, mobile-friendly check-in screen. They can look up and check in guests, but cannot add, edit or delete anyone.
- 5
Check in by name or QR code
Search a guest by name and check them in with one tap, or scan a QR code with the phone camera. Every check-in syncs in real time across all devices.
Why a PIN-protected link beats accounts
A shared account means everyone can see and change everything, and you cannot easily revoke one person. A PIN-protected check-in link is the opposite: it exposes only the check-in view, works on any device, and you can rotate the PIN the moment an event is over or a staff member leaves. In GuestAccess this is built in, and it works offline, so it holds up at a busy festival gate, not just on office wifi.
Frequently asked questions
How do I let door staff check in guests without an app?
Create a public check-in link protected by a 4-digit PIN. Door staff open it in any phone browser, enter the PIN, and get a check-in-only view. There is no app to install and no account to create.
How do I give door staff guest list access without sharing my account?
The check-in link is scoped to a check-in-only view. Staff can look up and check in guests, but cannot modify, add or delete them or see the rest of your account. You can change the PIN at any time.
Does browser-based check-in work offline?
Yes. Once the link is open, check-in works fully offline and syncs automatically when the connection returns, so a weak signal at the door never stops the line.
Can several people check in at the same time?
Yes. Share the same link with your whole door team. All check-ins sync in real time, so a guest checked in on one phone shows as arrived on every other.
Give your door staff app-free check-in.
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